Cleaning jobs can vary in size and size, whether they are in residential or business settings. If you have a cleaning service and you are looking for new customers, then you have to make a bid so that companies and people understand your rates. By visiting the space, accurately estimating the cost, and writing your proposal, you can do more work and earn profit!
Visiting the Space
Ask where you are cleaning in the area to rehearse. Call your potential customer and ask them if you can see the space ahead of time. Schedule a time that works for both you and the client so that you can travel to areas that need to be cleaned. Seeing the area can help in deciding which size and scope you have to determine for the whole work.
Time taken to walkthrough also shows your client that you are ready to take extra time and care to give them a fair and honest deal.
Request a measurement of the spaces you are going to clear. Your client should have a measure of each room so that you can determine the size of the space. Large projects require more work hours and manpower than small areas. Ask your customer as soon as they come, whether they have specific measurements.
If the measurement is not given to you by your customer, then be prepared to measure yourself.
Focuses on the type of floor in the entire space. As you do your walkthrough, move a notebook with you. Write whether there is floor tile, wood, carpet, or other materials, so that you can determine whether you need a special cleaner or not. While carpets may only need to be vacuumed, hard floors should flow and mopeds.
If you are unsure about what flooring material is, then ask the client to clarify, so that you can know for sure.
Write the number of fixtures and windows. Calculate the number of toilets, sinks or any other large fixtures in the entire area. There is dirt in these areas and you will need more time to clean. Then, count the number of windows so you can know how many glasses you need to clean.
Ask whether you need to wash the interior along with the external windows.
Take a picture of the areas that the customer wants to clean for reference. Take a digital camera or smartphone with you during your walkthrough Get good, clear pictures of each area, the client wants you to clear so that you can see them later when writing your bids. Photos can help you remember details about additional work that needs to be done in a specific area.
Always ask the client if it is okay for you to take pictures.
Discuss with clients what special services they want from you. As you are running from space, ask the customer what they want to clear you. Ask them for specific details, as the desk needs to be straightened, the rugs need to be shampooed, or the external windows should be erased. Focus on all the details given by the customer.
Receiving detailed answers helps you and your client come to an agreement about expectations and gives you a better idea of what to estimate for your bid.
Ask your customer how often they expect to be cleaned and how often you work on the site.
Tip: Arrange your notes in the room and list all the things that need to be cleaned so that you can make a more accurate estimate.
Ask the customer if they will provide a supply. Some customers will supply you, such as toilet paper or soap but others do not supply cleanliness. Ask them if you have access to any supplies on the site or if you have to bring your own luggage. As you wander, you should pay attention to any supply during cleaning.
Estimating the Cost
Decide how long it will take to clear the place. Generally, the time it takes to clean it is calculated by the size of the area and the amount of work you do. If you are cleaning only a little bit, like emptying garbage and vacuuming, it will not take much time in the form of a deep cleaning. Your time can also depend on how many employees you have and how efficient they are.
Many estimation calculators are available online, where you can plug the information to determine how much time you can spend to determine.
Include the cost of any supply or equipment that you need to bring. See your notes and pictures in your area, which you are cleaning and determine whether you need a special cleaner or not. When cleaning, make an item list of all the cleaners you pass, and how often you will have to fill them again. Determine how fast you go through the products and charge the customer accordingly.
For example, the polishing tile flooring requires more time and supplies than vacuuming a carpet.
Even if your customer provides some of your supplies, you may need a special cleaner or device, which they do not know about.
If you have any account for employee salary. If you are doing a great job for which more manpower is required, then be sure to include their hourly rate at your own cost. After finding out how much time you should spend in cleaning this area, multiply the number of employees who are working on the job.
If you are doing a small job only as a person, then you do not have to worry about employees.
Add 10% of the cost to your budget for any unforeseen issues. Overhead cost is the help account for the job you did not see in your first walkthrough. Allow yourself about 10% of the total cost of wages and supplies so that you can have enough money for any problem arising on the way.
Tip: If there is ever any additional cost that is higher than what you gave, tell your customer in advance so that you can discuss any fees.
Give yourself the equivalent benefit of 20% of the cost. To make money during the job, find out what is 20% of the estimated total cost so that you can keep it as a profit. Add your profit to that cost, which you will recover from your customer to make a final estimate of the cost of your cleaning work.
Benefits on the basis of job size can vary. For example, a large corporate space, which is approximately 150,000 sq ft (14,000 m2), can give you only up to 10%, but a place that can be small can be easy to fold a big profit.
Compare your estimation to other cleaning companies in your area. Call other cleaning companies in the area and ask them what they charge for their services. Write down their estimates and compare them with whether you are charging too much or too little. Ensure that your estimate is enough to make money for you, but you also have the prices of your other companies to stay competitive.
Check out the classified ads and job boards to find other competitors in your area.
Making Your Bid Proposal
Keep your contact information at the top of your company’s letterhead. List your name, company name and a good phone number or email where the customer can reach you. This will help the client to remember your information, so they can reach you if there is any question or concern about your bid.
Provide the services you are providing and how long it is to take to make sure that your list is detailed and fully, so your customer knows what to expect every time you are coming to the site With each service you write, give your estimate how long it will take to complete it.
Note how often you will clean up. If the bid is for a recurring job, then you will need to include how often you clean the space. If you discussed with them before, tell the customer on the basis of whether you will be clean, daily, weekly, or monthly.
If you are working in a large building, then specify which areas you clean during specific days. For example, on Tuesdays you can clear flooring floors with odd number and also on the same floor on Thursday.
List any supply you may have during cleaning work. If you need to supply your equipment or cleaning supplies for the job, then include what you are bringing and what you are using for it. If you need to rent special cleaning equipment, be sure to include it in your supply list.
Include only those supplies that you and the customer agreed upon. For example, if they are providing brooms and mops, then bring yourself and do not charge them for it.
If you need to bring a special cleaning agent that is not common, you can charge extra for them.
Enter the total bid amount below your offer. After listing all the supplies and services you provide, break your costs so that your customer will know what they are paying. Include travel time, supply expenditure on the site and labor charges for your employees.
Deliver the bid to your customer. Either carry your bid directly to the customer or send it to the email so they can easily see it. If they have any questions on your proposal, please provide your contact information. Give the client 90 days to answer the proposal and tell them that you can not start the job till the bid is accepted.
Follow with a phone call the next day to see if they have received your offer and to establish a good list of performances with the customer.
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