Good project manager can be the difference between a successful project and an unsuccessful one. To be able to deal with complex projects they need general knowledge, organizational skills and skills of people. If you’ve just become a project manager, there are many things you can do to ensure a positive work environment and a successful outcome.
Leading a Project Team Toward a Goal
Identify and communicate a goal.
With big projects, there are many small steps along the way. No matter how many people or steps are involved, make sure to focus on the end result. The ability to track someone’s prize is the identity of successful project managers.
By focusing on the big picture, you focus your team on a common goal, rather than personal fad or interests. For example, if the goal is opening a new retail location in the city, then the team can stay focused on it. If a member of a team suggests that they are really interested in a series of pop-ups in the mall, then you can remind the people and keep the team on track that you have already established a clear goal.
Explain the goal. Verbally (as a meeting) and in writing (in an email or memorandum). In this way, team members can always see the target set for reference.
Prioritize important tasks.
There are some things in every project that are most important or most effective for success. Do these things first. If you do not give priority to the most important parts of the project, you can get trapped in small details or distractions.
As a project manager, your actions may include checking the progress of team members or following the meetings. Remember that your team will be waiting for you to approve some decisions or to sign things before moving forward.
One way to do this is to complete all important tasks in the first place each morning. Do not go to your remaining workdays until they are done.
To avoid being distracted from external alerts, you may have to turn off email notifications or turn off your phone.
Once you are done with your high priority item, take a quick break and move on to the lesser in your list.
As project manager, it is your responsibility to monitor all the moving parts. If there is something that you see as a potential obstacle or a speed bump, then take steps to deal with it, before it slows down the entire project.
Remember that “one sewing in time saves nine.” For example, if your computer system has not been updated in a while, then it may tempt the system to keep working. Updating system and training staff on new technology may take time and things may slow down at the beginning. However, it can be well spent when the transition time lasts, when it actually makes the office more efficient and productive once it is implemented.
Ask members of your team if there are things you have not seen that can improve efficiency.
Communicate the plan effectively.
Being a manager is all about communication. At every step, make sure your team people understand what they expect, and what the timeline is.
Use different methods for communication. Talk to people individually, use bulletin boards, send personal and group emails.
Always try to understand and understand as well. This means that you need to ask and listen to the questions, which are important aspects of effective communication.
Demonstrating Project Leadership
Be an extrovert.
If you are not naturally extrovert, then it can be difficult. However, it is necessary for the management of people and projects that you are able to communicate and feel busy in the project. The best way is to show their appreciation and their contribution. You can:
Smiling and eye-shaking with the people you are working with
Ask team members how their work is going on and how you can help
Creating Opportunities for Discussion and Group Problem Solutions
Easy to see. Do not spend outside of your office all day long in sight.
Display personal courage.
A big project can also be challenging for the most experienced project manager. Make sure you “lead from the front.” It means keep yourself in the position of taking risks, making mistakes and making decisions.
If you are always asking others to keep your neck out and to take personal risks, they can lose faith in you as a leader.
Remember that it’s okay to mess around. If you make a mistake or make bad decisions, tell others that you take responsibility, and apologize if appropriate.
Many people think that charisma is born with some people, not something that can be learned. However, there are several ways to cultivate and display charisma. People are ready for charismatic leaders and they usually find pleasure to work.
Show your emotions. Charismatic people know others when they are happy, upset, excited or troubled. You might think how you feel to be professional. However, there is a happy medium that charismatic people know how to strike.
Show interest in others along with others who are interesting about you. Do not be afraid to tell an interesting story about yourself if it helps people connect with you.
Show your smart Do not try to hide your own intelligence or skills. They are a part of the part that gives you the place where you are.
Be specific in detail while dealing with others. Notice the small things about your interaction, such as body language, facial expression and language.
Other people of your team may lose trust in the project several times. They can eventually feel overwhelmed or uncertain with results. As a manager, keep an optimistic attitude so that everyone knows that you are confident that you will fulfill the ultimate goal.
Employ a “can” attitude If someone in your team is flaring, then take steps to support their efforts.
If things are not working then be prepared to make adjustments in the plan.
Have a strong sense of teamwork.
As a project manager, you should appreciate the value of the team. Even if everyone is involved, working personally on different aspects of the project, it is your responsibility to ensure that people understand how the parts fit together and depend on each other.
You can do project meetings or meet team members to help them to see how their work works together and other people in the team know.
Remember that every role is important. Do not deal with some team members because their contribution is more important than others.
You can not do it all alone You can have many skills that you have brought at the point of being a project manager; However, you need to ensure that the other members of your team have adequate responsibility.
Assign tasks based on people’s strengths. There is no reason to hire those people for whom they are not ready.
If you are unsure about the ability to play someone’s role, give them a friend or a team. From time to time, check them on how they are doing.
Be careful not to “micromanage” team members.
It stimulates creativity and inspires inspiration. Keep a pulse on the progress of various project works at a timely interval which are appropriate and allow the members of the team freedom to work productively.
Managing Risks and Problems for a Project
Identify potential risks.
There are some risks in every project. These companies may have financial risks or other types of risks. At the beginning of any project, make a list of things that seem like they can be risks and keep that list in check.
Risks can be very concrete, such as “We are paying for a big scope, but we can not get enough orders to make the rent increase.”
Risks may also have to be done with personnel, such as, “We have appointed a new department chief, but he is very young and inexperienced in this field.”
You can have personal risks like, “If I do not complete the quota determined by the board, then I can not lose my position.”
Perform risk analysis, if necessary.
Some projects or companies will require risk analysis before the project can be started. It can be a great tool to help you, because the manager knows which risk to understand and how risk can be avoided or reduced.
You may be able to conduct a risk analysis yourself, or someone in your company whose job is to do this.
Assess risks continuously.
Creating a list of risks at the beginning of a project is very good. However, as the project develops, the risks will change. New appearances and others can dissolve. Keep your eyes open to potential risks all the time.
You can add new risks to your original list and cross those people who are no longer present.
Ask members of your team whether they have seen anything on the path that can take a new risk.
Prepare for the unknown.
If you do not try to plan too much, you will always be surprised and the things you can not prepare. However, you can do your best to ensure that you are ready for a cartoon, should you show your way.
For example, make sure that there are additional funds in any budget for contingencies. You can come in unpredictable costs and you want to be able to cover them easily.
Make sure you get enough personnel. If someone gets sick or has to leave the project, then you do not want to feel seriously troubled.
Back up all files and relevant information.
To ensure this, run the plans by upper management that things you have ignored or the important factors you are unaware of.
Address risks as quickly as possible.
Once you have identified a risk, take action. You may not be able to solve the problem completely or eliminate the risk, but you can probably find a way to reduce the risk or reduce what may be the result.
If you see that someone from your team is liable for any reason, keep an eye on them and make sure they have support and supervision, so that they have to take the least risk for the project.
If the project is risky due to its scope and time, then ask for detail or talk with upper management that what could be a more realistic goal.
If people are at risk for personal safety, then address them immediately. Nobody should work in a situation which is dangerous for their physical or mental health.