When it comes to sending your credit card information via email, there are a variety of reasons to consider, ranging from purchasing something online to making reservations. It’s a quick, simple, and convenient way to get what you need. Email, on the other hand, is not the most secure method of transmitting credit card information. If at all possible, avoid sending information via email and instead fax it, make a phone call, or use a secure website to send it. But if you’re stuck with no choice and must send your credit card information via email, there are some precautions you can take to make the transaction more secure.
Part 1 Creating Secure Files
1. Place the information about your credit card in a separate text document. Never copy and paste your credit card information into the body of the actual email. Instead, attach the information to a protected file on your computer. Create a separate text file in a programme such as Microsoft Word, and enter your credit card information into that file. After that, save the file to your computer’s hard drive.
This works with Microsoft Word, as well as with any other text editor that you have installed on your computer.
2. Password-protect the file to prevent it from being accessed by others. If you send information without encrypting it, it will not be secure. Fortunately, password-protecting a file is a simple process. Depending on which programme you are using, the procedure will be slightly different.
The most secure type of file to use is a secure zip file, which is the most secure type of file to use. To begin, obtain free software that employs AES (Advanced Encryption Standard), the most secure encryption method available. 7-Zip is a free programme that is widely used. Then, using the right-click menu, select the software to be used to create a secure zip file from the file. Create a strong password for the file in order to keep your information safe and secure.
For Microsoft Word, open the file and select File > Info from the drop-down menu. Protect Document and then Encrypt with Password are the options available. To protect your document, type in your password and click OK on your keyboard.
PDFs can also be password protected. Open the PDF file and select Tools from the drop-down menu. Select Protect, then Encrypt, and then click on Encrypt with Password to complete the process. In order to protect the file, enter your password and click OK. It’s also possible that you’ll need to choose an encryption type that’s compatible with the recipient’s Adobe software. If you are unsure of the version they have, make sure to inquire first so that they can see the document you are referring to.
3. Send the file password to the email recipient in a safe and secure manner. The password will also be required by the person to whom you are sending the file in order for them to see your information. Inform them in a non-written manner, such as through a phone call. They will be able to open the file as soon as they receive it in this manner.
Don’t send them the password via email. If you email it, the information is not secure, and it is possible that someone else will gain access to your information.
Part 2 Encrypting and Sending the Email
1. Install email encryption software on your computer. The use of encryption in email, even when sending encrypted files, provides an additional layer of protection for your information. By visiting the software website and downloading the programme, you can get free email encryption software such as VeraCrypt or AxCrypt for your computer. Then double-click on the downloaded file and select “Run as administrator” to have it installed on your computer. Enable it while you’re sending your credit card email in order to protect the information contained within it.
The specific installation procedure varies depending on the programme you are using. The programme should guide you through the installation process and provide you with step-by-step instructions.
You’ll need to create a password for your protected email, so make sure you communicate this to the recipient in a secure manner.
Some email servers, such as Outlook, include built-in encryption, which you could take advantage of. However, these are less secure than downloading encryption software, and the recipient must also use the same programme to read your message, making them less secure.
Some email encryption software can also be used to protect the files that are attached to the email message. It is possible that you will not be required to encrypt the files yourself in this situation.
2. Send the email with the encrypted file attached. It is the same as attaching any other file to an email when you are attaching a secure file. Select the file containing your credit card information by clicking Attach File, or the specific button that your email server uses, and clicking Open.
It’s important to remember that attaching a protected file is far safer than typing your credit card number directly into the email body, even if the email itself is protected.
3. Send the email from a Wi-Fi network that has been verified. Never send sensitive emails from a public Wi-Fi network, such as the one in this example. Hackers could be monitoring your unprotected networks and stealing your personal information. Make use of your home Wi-Fi network, and make sure the network is password-protected before you begin working. This helps to keep hackers out of your system and prevents them from reading your confidential emails.
If your network does not have a password protection system, contact your service provider to have one installed. You should also change the name of the network when you first set it up to make hackers think you’re a newbie.
You could also use an ethernet cable to connect your computer to your internet wall jack, which would provide more security. A physical connection is much more difficult to compromise.
4. After you’ve sent the email, you should delete it. The possibility that a hacker will gain access to your email account cannot be ruled out. If they do, your entire email history, including your credit card information, is at risk of being compromised. Remove the email from your inbox as soon as it is sent so that it does not appear in your history.
If you need to keep a record of the email, make a note of the date and time that it was received.
Non-credit card related sensitive information, such as your social security number, should be deleted as a matter of general best practise.
5. After the recipient has viewed the email, request that they delete it. It is also possible that the recipient’s email account has been compromised, in which case your email will appear in their history. Once they’ve received your credit card information, instruct the recipient to delete the email containing your information.
Emails containing financial information are routinely deleted in some businesses and organisations, and this is considered standard practise.
Unfortunately, you can’t always rely on the other person to be cautious with the information you provide. Another reason why sending your credit card information via email isn’t a good idea is because of this.
During the course of sending an email, it may be stored on several servers, which means that even if you and the recipient delete the email, it may not be completely deleted. It is for this reason that encryption is so important.
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