How to Email Audio Files

This emindsca teaches you how to email an audio file. In the case of large audio files, you’ll need to first upload the file to a cloud service (such as Google Drive) and then share it from there.

Method 1 Attaching an Audio File Directly

1. Find your audio file. This can be accomplished by typing its name into the Finder (Mac) or the Start search bar (PC). Simply look for the file’s name if it’s on your desktop.

2. Two-finger click (Mac) or right-click (PC) the file. This will invoke a drop-down menu.

3. Click Get Info (Mac) or Properties (PC). Doing so will bring up a list of the file’s attributes, including its total size in bytes.

4. Examine the file’s size. On both Mac and PC platforms, it will be to the right of the “Size” heading, though you may need to click General first on Mac to see the “Size” heading. Most email providers impose a file size limit:

Gmail – 25 megabytes

iCloud Mail – 20 megabytes

Outlook – 34 megabytes

Yahoo – 25 megabytes

5. Check to see if your file can be sent directly. If your audio file exceeds the maximum size allowed by your preferred email provider, you must use one of the other methods described in this article.

6. Open your preferred email service on a computer. Some popular email providers include the following:

Gmail – Go to https://mail.google.com/. You may first need to log in.

iCloud Mail – Go to https://www.icloud.com/#mail. You may first need to log in and then click Mail.

Outlook – Go to https://outlook.live.com/owa/. You may first need to log in.

Yahoo – Go to https://www.mail.yahoo.com/. You may first need to log in and then click the Mail icon in the top-right corner of the page.

7. Create a new email. To do so:

On Gmail, click COMPOSE in the top-left side of your inbox.

On iCloud Mail, click the pencil-and-square icon near the top of the page.

On Outlook, click +New above your list of emails in the inbox.

On Yahoo, click Compose in the top-left side of your inbox.

8. Fill in the blanks with a recipient and a subject. Simply enter your recipient’s email address or name (if they’re in your contacts) into the “To” field in the new email window, followed by a subject in the “Subject” field below it.

The subject isn’t required to send the email, but it will help explain the context.

9. Drag the audio file into your email window by clicking and dragging it. When you release the mouse, it will be added as an attachment to your email.

You can also select your audio file in the resulting pop-up window by clicking the paperclip icon.

10. Send the message by clicking the Send button. When your email is delivered to your recipient, they will be able to download the audio file by opening the email and clicking the “Download” button or link.

Method 2 Using Google Drive

1. Navigate to Google Drive’s website. It can be found at https://www.drive.google.com/.

If you aren’t already signed into your Google account, click Go to Google Drive and enter your email address and password before proceeding.

2. Click NEW. This blue button is in the top-left side of the Google Drive window.

3. Click File upload. It’s near the top of the NEW drop-down menu.

4. Choose your audio file and press the Open button. You may need to first select the audio file’s location from the list of folders in this window’s left-hand pane.

You can also drag your audio file into the Google Drive window by clicking and dragging it.

5. Wait for your file to finish uploading, then click it. This will select the file.

6. Select “Share” from the drop-down menu. In the top-right corner of the Google Drive window, there’s a person-shaped icon with a “+” next to it. When you click this, a window will open with a field for email addresses.

7. Enter an email address and hit Tab. This should be the email address of the person you want to share your file with.

8. Send the message by clicking the Send button. This will send a link to the audio file to your selected contact(s); when recipients click Open below the linked audio file in the email, they will be taken to the audio file’s page, where they can download it by clicking the downward-facing arrow in the top-right corner of the page.

Before clicking Send, you can also enter a note in the field below the email area.

Method 3 Using OneDrive

1. Navigate to the Outlook OneDrive website. It can be found at https://www.onedrive.com/.

If you aren’t already signed into OneDrive, enter your Outlook email address and password before proceeding.

2. Click the Upload button. This tab can be found near the top of the OneDrive window. A pop-up window will appear as a result.

This tab will not appear if you have any files selected. To de-select any files, use your browser’s “Refresh” button (the circular arrow in the top-left corner of most browsers and the right side of the URL bar in Safari).

3. Choose your audio file and press the Open button. You may need to first select the audio file’s location from the list of folders in this window’s left-hand pane.

You can also drag your audio file into the OneDrive window by clicking and dragging it.

4. Wait for your audio file to upload completely. The time it will take depends on the size of the file and your Internet connection speed.

5. Click your audio file’s top-right corner. This will select it.

6. Click Share. It’s in the top-left side of the OneDrive tool bar that’s at the top of the page.

7. Click Email when prompted. Doing so will open a window with a field for email addresses.

8. Type in an email address and press Tab ↹. This should be the email address of the person with whom you wish to share your file.

9. Click the Share button. This will send a link to the audio file to your chosen contact(s); once they open the email, your recipient(s) can listen to the track by clicking View in OneDrive.

Method 4 Using iCloud Drive

1. Navigate to the iCloud website. It can be found at https://www.icloud.com/.

If you aren’t already signed into iCloud, enter your Apple ID email address and password to proceed.

2. Click iCloud Drive. It’s a white app with a blue cloud located in the top row of options.

3. Select the cloud with the upward-pointing arrow icon. This icon can be found at the very top of the iCloud Drive window.

4. Choose your audio file and press the Open button. You may need to first select the audio file’s location from the list of folders in this window’s left-hand pane.

You can also drag your audio file into the iCloud Drive window by clicking and dragging it.

5. Wait for your audio file to upload before playing it. You will accomplish this by double-clicking it. Because iCloud Drive lacks a “Share” button like the other cloud services, you’ll have to manually copy the URL of your audio file and send it to a friend.

6. Click the URL for the audio file. It’s the long string of numbers and letters in your browser’s address bar at the top of the screen. The URL will be selected if you click on it.

7. Right-click (Mac) or two-finger click (PC) the selected URL. This will bring up a drop-down menu.

8. Click Copy. This will copy your selected URL.

9. Launch your preferred email client. Because you’re not sharing the URL from iCloud Drive, you can paste it into any email from any provider.

10. Activate a new email window. This process will differ depending on your email provider; for example, on Gmail and Yahoo, you’ll click COMPOSE, but on Outlook, you’ll click NEW.

11. Fill in the blanks with a recipient and a subject. Simply enter your recipient’s email address or name (if they’re in your contacts) into the “To” field in the new email window, followed by a subject in the “Subject” field below it.

The subject isn’t required to send the email, but it will help explain the context.

12. Right-click (Mac) or two-finger click (PC) the email message window. This is the location where you will paste your URL.

13. Click Paste. Doing so will paste your copied URL into the email’s body.

14. To send your email, click the Send button. Your recipient will be able to view the file by clicking the URL, after which they will be able to save it to their computer by clicking the downward-facing arrow on the right side of the file’s audio control bar.

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