How to Add Commands to the Quick Access Toolbar

If you frequently use certain commands in Microsoft Office, you should consider adding them to your Quick Access Toolbar. This toolbar can be found to the right of the programme icon at the top of any Office programme window. Almost any command in the programme can be added to the Quick Access Toolbar.

Part 1 Adding Basic Commands

1. Open the Office programme for which you want to change the Toolbar. Changes to the Quick Access Toolbar have no effect on the programme you are currently working in. Changes made in Excel, for example, will not be visible when you open Word.

2. In the upper-left corner of the screen, click the down arrow. If you haven’t previously changed your Quick Access Toolbar commands, it will be next to the Redo button.

3. Choose from the list of commonly used commands. When you select an option, the menu will close and a shortcut will be added to the Quick Access Toolbar. Each new command will be added to the list of shortcuts at the very bottom.

4. Take a command out of the Quick Access Toolbar. If you don’t want one of the commands cluttering up your toolbar, you can either right-click it and select “Remove from Quick Access Toolbar,” or open the list of commands and uncheck and remove it.

Part 2 Adding Advanced Commands

1. Open the Quick Access Toolbar’s command list. You can add many more commands than those included in the standard list.

2. Choose “More Commands.” This will launch a new window where you can make detailed changes to the Quick Access Toolbar.

3. Locate the category that includes the command you want to add. Select the category for the command you want to add from the “Choose commands from” drop-down menu. The “Popular Commands” category will be displayed by default. You can select any of your tabs (Home, Insert, Page Layout, and so on), view all of your macros, and select commands from specific tools. You can add almost any Excel command to the Quick Access Toolbar.

If you’re not sure which category your desired command is in, click “All Commands” to see the entire list of available commands in alphabetical order.

4. Make a new command available in the Quick Access Toolbar. Once you’ve located the command you want to add, select it and click the Add >> button. In the right frame, it will be added to the bottom of the list of Quick Access Toolbar commands.

5. Rearrange the list of commands. You can use the right frame to rearrange your Quick Access Toolbar commands. Select a command and click the ▲ and the ▼ buttons to change the order. Commands at the bottom of the list will be on the right end of the Quick Access Toolbar.

6. Export your configuration file (optional). If you’re planning on moving computers and want to quickly transfer your Quick Access Toolbar configuration, click the Import/Export ▼ button and select “Export all customizations”. You can then import the file on another computer to automatically load your Quick Access Toolbar settings.

7. To quickly add commands, right-click on them in different tabs. If you discover a command that you frequently use, you can quickly add it to your Quick Access Toolbar. Select “Add to Quick Access Toolbar” from the context menu when you right-click the command in the tab.

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